2026
April 2026 — Equipment and Program Material Swap
This month
April roundtable is a combined session for all programs. There is no separate Cub Scouts or Scouts BSA breakout this month.
Equipment and program material swap
This month's roundtable is built around a swap meet for Scouting gear and program materials. Bring what you're no longer using. Take home something another unit can put to work.
What's eligible:
- Camping equipment
- Scouting-related literature
- Uniforms and uniform parts
- Program materials that support or implement the Scouting program
Ground rules:
- All items must be clean, serviceable, and ready to use.
- If an item needs minor repairs, disclose that to the person taking it.
- You may swap, sell, or give items away. Financial arrangements are between you and the other party.
- Anything you bring that does not transfer to another leader goes home with you. Nothing may be left on site.
How the evening runs:
- 6:30 PM — Doors open for setup.
- 7:00 PM — Opening and short program.
- After opening — Swap begins.
- 8:20 PM — Cleanup starts. Plan to be out by 8:30.
Location note: We are using the unfinished room on the north end of the building. Entry and setup begin at the north parking lot.
District Announcements
Camp cards — Early Bird Deadline April 10
Camp cards sell for $10 each. Units that settle with the council by April 10 keep $6.00 per card. After April 10, the split drops to $5.00 per card. Sale ends May 15. All cards and final payments due to the council May 22.
Unsold cards may be returned by May 22 with no penalty.
Questions: Nick Harman, Nick.Harman@scouting.org. Details and Leader's Guide at https://hovc.org/camp-cards.
May 2026 — Opening Announcements & Shared Updates
James River District roundtable — May 7, 2026
New James River District Executive
Matt Connors, Heart of Virginia Council Vice President of Operations, introduced Zach Hite as the new James River District Executive. Welcome, Zach.
Cub Scouts Roundtable Commissioner transition
Dave Ansell, outgoing Cub Scouts Roundtable Commissioner, announced the transition of that role to Donnie Gladfelter. Thank you to Dave for his service to the district's Cub Scout leaders.
Commissioner minute: recording your unit's program in Scoutbook
District Commissioner Charlotte Pemberton reminded leaders that units are doing the hard work — running great meetings, planning campouts, completing adventures, and delivering real program for their Scouts. But unless those activities are recorded in Scoutbook, the district and council have no visibility into them. That work cannot be reflected in how Scouting America reports the reach and impact of Scouting in the community. If your unit is doing the work, record it.
Tonight's breakout topics
- Cub Scouts: May 2026 — Annual Program Planning
- Scouts BSA: All Things Summer Camp